Personal Data Privacy Notice

This notice explains what information I collect, when I collect it and how I use this. During the course of my activities, I will process personal data (which may be held on paper, electronically, or otherwise) about you and we recognise the need to treat it in an appropriate and lawful manner. The purpose of this notice is to make you aware of how I will handle your information.

Who am I?

Philip Butler at 4a Channel View, Bexhill, East Sussex, TN40 1JT.  We take the issue of security and data protection very seriously and strictly adhere to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enacted.

I am the data controller of any personal data that you provide to me.

Our Data Protection Officer is Philip Butler (phil@absolutebeachfront.co.uk)

Any questions relating to this notice and our privacy practices should be sent to phil@absolutebeachfront.co.uk

How I collect information from you and what information I collect

I collect information about you:

·        From your application for accommodation

I collect the following information about you:

·        Prospective tenant name, email address, telephone numbers and home address

Why I/we need this information about you and how it will be used

I need your information and will use your information:   

·        to undertake and perform our obligations and duties to you in accordance with the terms of our contract with you;

·        to enable us to supply you with the services and information which you have requested;

·        to help you to manage your holiday let;

·        to analyse the information we collect so that we can administer, support and improve and develop our business and the services we offer;

·        to contact you in order to send you details of any changes to our suppliers which may affect you; and

·        for all other purposes consistent with the proper performance of our operations and business.

Sharing of Your Information

The information you provide to me will be treated by me as confidential and will be processed only by any third party, acting on my behalf, within the UK/EEA.

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I may disclose your information to other third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:

·        If I/we enter into a joint venture with or merge with a business entity, your information may be disclosed to our new business partners or owners;

·        If you are unable to make payments under your holiday let, your information may be disclosed to any relevant party assisting in the recovery of this debt or the tracing of you as a tenant; and

Unless required to do so by law, I/we will not otherwise share, sell or distribute any of the information you provide to me/ us without your consent.

Transfers outside the UK and Europe

I may transfer your information outside the UK where data is stored on cloud servers (Apple, Microsoft and Google)

Where information is transferred outside the UK or EEA, I ensure that there are adequate safeguards in place to protect your information in accordance with this notice, including the following:

·     Decision by the Commission that the third country has adequate safeguards/ details of appropriate security provisions in place.

Security

When you give me information I take steps to make sure that your personal information is kept secure and safe.

Please see privacy policies for Apple (https://www.apple.com/uk/legal/privacy/en-ww/) Google (https://policies.google.com/privacy?hl=en-US) and Microsoft (https://privacy.microsoft.com/en-gb/privacystatement)

How long we will keep your information

I review my data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (I may be legally required to hold some types of information), or as set out in any relevant contract I have with you.

My/our full retention schedule is available at on request from phil@absolutebeachfront.co.uk.

Your Rights

You have the right at any time to:

·        ask for a copy of the information about you held by me in my records;

·        require me to correct any inaccuracies in your information;

·        make a request to me to delete what personal data of yours I hold; and

·        object to receiving any marketing communications from me.

If you would like to exercise any of your rights above please contact me at phil@absolutebeachfront.co.uk

Should you wish to complain about the use of your information, we would ask that you contact me to resolve this matter in the first instance. You also have the right to complain to the Information Commissioner’s Office in relation to my use of your information.  The Information Commissioner’s contact details are noted below:

England:

Information Commissioner's Office

Wycliffe House, Water Lane

Wilmslow, Cheshire, SK9 5AF

Telephone: 0303 123 1113

Email: casework@ico.org.uk

Scotland:

The Information Commissioner’s Office

45 Melville Street, Edinburgh, EH3 7HL

Telephone: 0131 244 9001

Email: Scotland@ico.org.uk

Wales

Information Commissioner's Office

2nd floor, Churchill House

Churchill way, Cardiff, CF10 2HH

Telephone: 029 2067 8400

Email: wales@ico.org.uk

Northern Ireland:

Information Commissioner's Office

3rd Floor, 14 Cromac Place

Belfast, BT7 2JB

Telephone: 028 9027 8757

Email: ni@ico.org.uk

The accuracy of your information is important to me - please help me keep my records updated by informing me of any changes to your email address and other contact details.